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Concise and Formal
Subject: Meet at [Name of Event]?
I'm a sales rep for [Company] and I wanted to book a brief meeting with you at the upcoming [Name of Event].
Getting straight to the point, our company can help you accomplish:
[Benefit 1]
[Benefit 2]
[Benefit 3]
We have helped companies such as [Reference Customer 1], [Reference Customer 2], and [Reference Customer 3] achieve [KPI growth metric] and we can do the same for you.
Are you available any time during the [Name of Event] for a brief 15-minute meeting to discuss?
Let me know what you think.
- [Your Name]
Concise
Formal
Casual and Concise
Subject: Let’s Meet Up at [Conference/Event]!
I'm [Your Name], a [Position] at [Company]. I'll also be attending [Conference/Event] - would you be interested in meeting up while we’re there?
We can discuss how our [product/service] can help [Prospect’s Company] reach [specific goal]. We've partnered with similar companies like [Reference Customer 1] and [Reference Customer 2] to achieve [KPI metric] and can do the same for you.
Give me 15 minutes, and I’ll give you at least 3 new strategies you’re free to steal.
You can grab some time with me using the link here: [insert meeting scheduler link]
Thanks! Hope to talk more soon.
- [Your Name]
Casual
Concise
Detailed and Casual
Subject: Have Time to Meet In-Person at [Conference/Event]?
I hope this finds you well. My name is [Your name], and I saw that you are also attending [Conference/Event]. Would you be open to scheduling a meeting with me while we are both there?
You see, our company specializes in [product/service] and helping [prospect’s industry] with [pain point]. We help teams increase [KPI growth metric] through intentional [strategy 1] and [strategy 2], and we think we could be a valuable resource to you, as well.
If you’re interested to learn more, feel free to schedule a 20-minute meeting with me. During the meeting, we can discuss the following:
How [product/service] might be a good fit for your team
A quick demonstration of how our product works
Any questions or concerns you may have
You can book some time using my meeting scheduler here: [insert meeting scheduler link]
I appreciate your consideration. Hope to hear from you soon!
- [Your Name]
Detailed
Casual
Formal and Detailed
Subject: In-Person Meeting at [Conference/Event]?
I’m writing to you because I'll also be attend [Conference/Event]. Would you be interested in having a face-to-face meeting at the event to discuss how our [product/service] could benefit [Prospect's Company Name]?
At [Company Name], we specialize in [describe specialty]. In short, our company helps companies like yours by:
[Benefit 1]
[Benefit 2]
[Benefit 3]
Previous clients of ours include [Reference Customer 1], [Reference Customer 2], and [Reference Customer 3]. On average, clients experience [KPI growth] in [x] and [y] using our services.
If you’re open to meeting with me at [Conference/Event], I’d love to tell you more about how [product/service] may fit into your overall strategy and answer any questions you may have. I’m available on Tuesday and Thursday at 2 pm if either of those times works for you.
Thank you for your consideration.
- [Your Name]
Formal
Detailed
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